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Public Speaking Guide

LECKHAMPSTEAD PARISH COUNCIL PLANNING MEETINGS

 

Public Speaking Guide

 

HOW CAN I FIND OUT WHEN THE PARISH COUNCIL WILL CONSIDER APLANNING  APPLICATION?

The Parish Council is consulted on all planning applications and gives wide publicity to all applications, i.e. an agenda is placed on the Parish Notice Boards.

The Council welcomes the views of the public so that these can be taken into account when applications are discussed.

When the Parish Council considers applications, the view of objectors and supporters will be summarised in the Parish Council planning minutes.


HOW DO I ARRANGE TO SPEAK AT THE MEETING?

Contact the Clerk.  We would encourage you to register your wish to speak by telephoning the clerk at least 48 hours before the meeting starts if you wish to speak about a planning application.  This helps Councillors to prepare in advance of the meeting.

It is helpful if written comments can be emailed to the Clerk 48 hours before the meeting.  Emailed copies are welcomed.  If circumstances do not allow you to inform us in advance, you may attend on the day of the meeting and give your name to the Clerk.  However, the Councillors reserve the right to deny public speaking where it is found necessary that they need to establish unknown facts.

NOTE: It is always worth ringing a few days before a meeting because an applicant sometimes withdraws proposals.


CAN I USE ILLUSTRATIVE MATERIAL TO MAKE MY POINT?

Yes.  You can bring maps, plans or photographs which can be shown to Councillors as part of your presentation.


WHAT CAN I SAY A THE MEETING?

Please be brief and to the point.  Limit your comments to the application and relevant planning issues, for example:

·         Planning policy (Government guidance, structure and local plans).

·         Design, appearance, layout and effect on nearby property.

·         Noise disturbance, smell and residential amenity.

·         Highway safety and traffic issues.

·         Impact on trees, conservation areas, listed buildings or nature conservation.

NOTE: There are issues which are not relevant to planning.  We would wish to hear all your views, but some may not be able to be taken into account by the Councillors when the decision is made.

Please avoid matters which cannot be considered by the Council such as:

·         Boundary disputes, covenants or other property rights.

·         Personal remarks (e.g. the applicant’s motives).

·         Reduction in property values.

·         Loss of private views over the land.


ORDER OF PRESENTATION AT THE MEETING

A meeting consists of any member or all of the Parish Council, subject to a quorum (3) and the Clerk to the Parish Council.

The Chairman will announce the particular item to be heard and either the Clerk, or the Chairman, will present the application or report based on the Agenda item.  The Chairman will make a decision as to whether or not a period of general open discussion should take place and decide how long that should be.  At the end of this period the public discussion will be closed and the formal meeting opened.  The Chairman will then invite each speaker to address the Councillors.  The order of speakers is generally:

1.       Supporters

2.       Objectors

3.       The Ward Representative may also speak at the end.

You will have up to five minutes to put your points, subject to the restraints outlined above, and it may be helpful if you were happy to answer questions.  When all the speakers have been heard, there will be a discussion amongst the Councillors and a decision will be made. 

Note: If the applicant is a Councillor, he will not participate in the Council deliberations.  When the particular item you have an interest in has been heard, you may leave the meeting.

You can also ask your District Councillor to speak for you.

If your Council has signed up to Paragraph 12(2) of the Code of Conduct, a Councillor who has declared a prejudicial interest in an item on the agenda can make representations on the matter as a member of the public during this slot.  The Councillor leaves the room as usual when the Council discusses the matter.  In addition, principal authority Councillors and police officers attending can be invited by the chairman to present a report under an appropriate agenda item.


ARE DECISIONS TAKEN AT THE MEETING?

After discussion, the Chairman will ask the Councillors to come to a decision based on the submitted documentation and public contributions.  They can decide to recommend approval or refusal of a planning application.  The decision is recorded in the Minutes of the meeting by the Clerk.  Details of the recommendations are sent to AVDC.

The decision on whether a planning application is granted or refused rests with the local authority, Aylesbury Vale District Council.

The Parish Council submits the Council’s recommendations as a consulter to AVDC.  The Clerk is informed at a later date of all decisions which are then reported to the next Parish Council Planning Meeting.

In addition, interested parties, members of the public or the applicant also have the right to comment or ask questions on any planning application by making direct representations to the AVDC Planning Department.

Please be aware that this is intended as a guide and the Chairman will always attempt to approach Planning Meetings with flexibility where circumstances allow.

 

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Leckhampstead Web Support,
13 Jan 2012, 02:13